Privacy Policy

Femeda Ltd takes individual’s privacy very seriously and is committed to managing personal data in a transparent way which gives the individual control over the personal information held about them and, where possible, what we do with it.

POLICY OVERVIEW

This Privacy Policy concerns all the personal information we collect, use, and otherwise process about customers, health care professionals, researchers, enquirers or job applicants.

WHO ARE WE?

We are Femeda, a private limited company, Company Number 04585850.

WHO’S THE DATA CONTROLLER?

The data controller is Femeda Ltd, registered office:

Unit 9, Nelson Park Network Centre, Colbourne Avenue, Nelson Park, Cramlington, Northumberland, NE23 1WD.

HOW TO CONTACT US

If you have any questions about this Privacy Policy or the ways in which we handle your personal information, please contact us as follows:

• FAO: The Data Protection Manager
• Email: privacy@femeda.com

THE INFORMATION WE COLLECT ABOUT YOU

Femeda collects only information that is necessary to our business with you. The types of information we collect about you depends on the nature of your interactions with us. Depending on the circumstances, we collect any of the following:

Customers: Your name, email address, postal address, telephone number, payment details and business/company information.

Enquirers: Your name and contact details for the communication(s) and/or information you have elected to receive from us.

Job applicants: If you apply for a job with us, your CV, work history, educational details and the role you’re applying for.

When you visit our site we will automatically collect technical data from you including IP address, login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.

HOW WE USE YOUR INFORMATION

When you give us your personal data we will only use it to pursue our legitimate business interests, to fulfil a legal obligation and/or a contractual obligation. Legitimate business interest include marketing our products, information about them and information about our other activities that we believe may be of interest to you. We will only contact you in this way if you have expressly requested us to do so or have given us consent to do so. Information we send you may include:

• invitations to events
• e-bulletins and newsletters
• communications we think are relevant to the services or news that you have requested or engaged with us about

We use the information we collect about you for the purposes described below:

• for internal record keeping and research purposes and to improve our services
• to process your booking
• to process your order
• to process your job application
• to comply with our legal obligations

Femeda won’t share your personal information with third parties unless that third party provides services to us; transfer your personal data internationally; or use your data for automatic profiling.

Femeda does not hold any special categories of data for our customers, enquirers or subscribers, or for any attendees at events hosted by us, or that we are hosting with partners.

WHERE WE STORE YOUR DATA

We (and many of our external third parties) are based within the European Economic Area (EEA) so their processing of your personal information will not usually involve a transfer of data outside of the EEA.

Whenever we transfer your personal information outside of the EEA, we ensure it is protected by making sure at least one of the following safeguards is in place:

• by transferring your personal information to a country that has been deemed to provide an adequate level of protection by the European Commission;
• by using specific contracts approved by the European Commission which give your personal information the same protection it has.
• where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US.

To keep this privacy policy as short and easy to understand as possible, we have not set out the specific circumstances when each of these protection measures are used. You can contact us at privacy@femeda.com for the details as to how we protect specific transfer of your data.

All information you provide to us is stored on our secure servers or those of our third party data storage providers.

MARKETING

When you’ll hear from us

We will keep you up to date with Femeda’s news, plus other occasional news items. We will not bombard you with emails. If you no longer want to hear from us, you can opt out by sending an email to privacy@femeda.com, or by post to Unit 9, Nelson Park Network Centre, Colbourne Avenue, Nelson Park, Cramlington, Northumberland, NE23 1WD.

Third parties

We share personal information with any third parties who provide services to us:

• PR and Marketing: McCallan Marketing
• HR Services: Beaumont Associates (Northumberland) Ltd

COOKIES

Our site uses cookies to distinguish you from other users of our site. This helps us to provide you with a good experience when you browse our site and also allows us to improve our site. By continuing to browse the site, you are agreeing to our use of cookies.

A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer. We only use (and store) non-essential cookies on your computer’s browser or hard drive if you provide your consent.

You can find more information about the individual cookies we use and the purposes for which we use them in the table below:

Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, which we do not have any control over. These cookies are likely to be analytical/performance cookies or targeting cookies.

You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.

Except for essential cookies, all cookies will expire after 2 years.

YOUR RIGHTS

You have various rights under the data protection laws, which you can exercise by contacting us. The easiest way to do this is by email at privacy@femeda.com.

Right of access

You are entitled receive confirmation as to whether your personal information is being processed by us, as well as various other information relating to our use of your personal information.

You also have the right to access your personal information which we are handling.

Right to rectification

You have the right to require us to rectify any inaccurate personal information we hold about you. You also have the right to have incomplete personal information we hold about you completed, by providing a supplementary statement to us.

Right to restriction

You can restrict our processing of your personal information where:

• you think we hold inaccurate personal information about you;
• our handling of your personal information breaks the law, but you do not want us to delete it;
• we no longer need to process your personal information, but you want us to keep it for legal reasons; or
• where we are handling your personal information because we have a legitimate interest (as described in the “How We Use Your Information” section above, and are in the process of objecting to this use of your personal information.

Where you exercise your right to restrict us from using your personal information, we will then only process your personal information when you agree, except for storage purposes and to handle legal claims.

Right to data portability

You have the right to receive your personal information in a structured, standard machine readable format and to send this to another organisation controlling your personal information.

This right only applies to your personal information we are handling because you consented to us using it or because there is a contract in place between us.

Right to erasure

You have the right to require us to erase your personal information which we are handling in the following circumstances:

• where we no longer need to use your personal information for the reasons we told you we collected it for;
• where we needed your consent to use your personal information, you have withdrawn your consent and there is no other lawful way we can continue to use your personal information;
• when you object to our use of your personal information and we have no compelling reason to carry on handling it;
• if our handling of your personal information has broken the law; and
• when we must erase your personal information to comply with a law we are subject to.

Right to complain

You have the right to lodge a complaint with the Information Commissioner’s Office, which is the supervisory authority for data protection issues in England and Wales.

SECURITY

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

LINKS TO OTHER WEBSITES

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting other sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

HOW LONG WE KEEP YOUR INFORMATION FOR

We keep your information for as long as is reasonably necessary to enable us to provide the services that you have engaged with us for, taking into consideration the amount, nature and sensitivity of the personal information, the risk of harm from unauthorised use or disclosure of your personal information, the reasons why we handle your personal information and whether we can achieve those purposes through other means. However, where we have a legal obligation to retain information for a specified time and purpose we will abide by that obligation. We will explain and make this clear to you when first engage with us/use our services/products or are employed by us.

CHANGES TO OUR PRIVACY POLICY

Any changes we make to our privacy policy in the future will be posted on this page and where appropriate, notified to you by e-mail or post.

Please check back frequently to see any updates or changes to our privacy policy.

This Policy was last reviewed: 4 October 2018